Internet Fax – Should Your Business Be Using It? | Business Technology

Part of a good business strategy is knowing when to install and use new technologies. New tech tools can make a business more efficient when used correctly, and they’re often the difference between success and failure in a variety of industries. Still, certain considerations must be made before tackling any new tech – there’s no such thing as a free lunch, and all technology improvements carry some price. Look out for hefty installation or start up fees and make sure that any ongoing fees are cost effective for your business.One technology that’s managed to avoid big price tags and start up costs is the Internet fax, which operates just like its name indicates. Faxes sent to a special fax number are received and forward to one or more company email accounts or an online administration panel, where they’re opened as a common document type such as PDF. It might not be valid to even refer to this as a new technology; the Internet fax is more of an update to an older technology.When trying to determine whether to invest in an Internet fax service, a company should first look at its current fax usage. A business that receives thousands of faxes a day will obviously benefit more from faxing over the Internet than a business that only receives two or three faxes. Therefore, the more faxing a company does, the quicker it will see a benefit from electronic faxes. With that being said, it’s also useful to look at plans for business expansion. The earlier the service is put into use, the more benefits will gradually accumulate. From a long term perspective, the sooner the service is installed, the better.


Another area to consider is material cost. Internet fax services are an especially appropriate investment when a company is looking for ways to cut down on paper use. The services are by nature paperless – though paper versions of faxes can be created easily for filing and other purposes – and in a large company, this can potentially save thousands of dollars a year (not to mention the cost of toner and ink). As faxes are received and processed electronically, they’re also a great way to maximize office space, since faxes can be stored and searched without the use of bulky filing cabinets. This can potentially benefit both small and large businesses.The costs of faxing over the Internet are low enough to warrant their installation in a variety of business environments. As pointed out earlier, Internet fax services require little overhead for installation. Employees that can use email can use Internet fax, so training costs are almost nonexistent. The installation is usually a matter of a small piece of software if there is any installation at all. Many services are web based and don’t require any installation. There is no equipment to maintain. It’s quite common for the total cost of an Internet fax system to actually cost less than the continued use of a standard fax machine, which makes the purchase a no-brainer.A big draw of the Internet fax is the technology’s ability to make a business more efficient. Multiple faxes can be sent and received simultaneously, and no toner, ink, or regular maintenance is needed. It’s never necessary to wait before sending a fax. Often, Internet fax services are also able to send messages much more quickly than standard fax machines, as they can send data through broadband connections rather than at dial-up speeds.


A business should carefully consider the different ways that using electronic faxes might help it become more efficient. It’s a good idea to put a plan in place before the service is installed. Before even buying the service, a meeting or two for brainstorming can be very helpful, and can help to ease the transition. Companies should remember that careful and swift installation is important to get the quickest, largest benefits from electronic fax services.Regardless of a company’s field or size, it’s important to keep technology updated, and the Internet fax is certainly a good example of a more efficient take on nearly obsolete tech. Some businesses will see more of a benefit from electronic faxes than others; hospitals, real estate agents, and any company that relies on an orderly, complete filing system and fast communication are good examples.

Small Business Technology Hiring Tips

Small business owners struggle with staying afloat. Unlike large industrial companies and franchises, small businesses do not have access to unlimited funding capital. Therefore, they cannot afford a large “turnover” in the workplace. One way to eliminate frivolous spending is to incorporate strong hiring practices. Implementing practical hiring techniques ensure small business owners that they are actually hiring, the best candidates for the job.

Employment in the construction industry declined in past years, and in the last few years, this industry has made a “great” comeback. Construction companies are reporting a new high in job growth, as new technology forges them into the new millennium. Construction is not all digging, and hammering. There is a technical side to construction that is continually increasing.

In 2013 construction companies have reported an increase in employment, of close to 2% per month. However, in the month of October a new high in employment reached nearly 3.5%, this is an increase from March. Florida, California and Texas have the highest employment rates in construction. This increase comes from the real estate and energy sectors. Texas led in the increase with 3.23 percent, with California following close behind, and Florida making a noticeable mark, with an increase of 52 percent.

With construction now being in high demand, small businesses are forced to “up their game”, if they want to play in the big leagues. This means investing in employees with construction engineering experience. New machineries, new building materials, in addition to new energy efficient building designs are bombarding the future. From a technological standpoint, construction is coming fast forward into designing “buildings of the future”.

Newly developed vacuum insulated glass, optimized fa├žade window systems, membrane building refurbishment, and electrochromic glazing are new names in construction, but not in technology. Construction companies, especially small businesses are expected to attract and retain technical minded employees.

However the best shot small businesses have at hiring the right workers for the job, is through state assisted training. Many colleges and technical schools are putting up great incentives, for students who want to pursue a career in construction. With computer aided designing, and architectural design, students are more than ready to plunge into a construction career, once they complete their training. With the need of qualified workers being so great, companies are willing to hire competent workers, while they are still n school.

Construction companies can recruit their most qualified applicants, while they are yet learning. This allows the company to get the best workers and the most competent, while students are enhancing and perfecting their skills. This is a win, win solution to filling the construction shortage, and the unemployment gap. New technology in construction, bring these two worlds together in a way, which is profitable for everyone.